Dos and don’ts while video conferencing

As the pandemic and lockdown turn our lives upside down, digital has crept into nearly every aspect of it. Meetings are being held via video conferencing and video calls have replaced one-on-one interaction. However, not everyone is tech-savvy. So we are getting views of people’s homes, their choice of interior decoration and often, their private lives as well! Who hasn’t heard of the story of the employee cursing the boss during a lag in connectivity? Or seen the potato meme after a person couldn’t figure how to change a setting? Here are some tried-and-tested video conferencing tips to help you avoid any embarrassing moments.

1. Check your space

Sit in an empty room when you attend the video conferencing call. Remove any distractions and if that isn’t possible, use headphones with a microphone to minimise background sounds. If your family members also work from home, let them know beforehand that you will be in a meeting. This will mean less interruptions or disruptions during the call. Also, clear up the area around and behind you so that your background looks work-appropriate.

Check your space
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2. Dress up

We all agree, it is definitely more comfortable to work from home in pyjamas. But (unfortunately) that doesn’t fit the bill for work-related video calls. Make an effort, wear a clean shirt and ensure your hair looks neat. That’s all that is really required. It will help you get into work mode and avoid any embarrassing bloopers with your colleagues. 

Dress up
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3. Ensure eye contact

Look into the camera as much as possible so that it seems like you are making eye contact with other participants. This will make your colleagues feel that you are actively participating in the conversation. Another tip to come across as professional? Avoid doing other tasks -- looking at your phone or working on other tabs when you’re in a video call.

Ensure eye contact
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4. Mute that mic

Avoid distracting your colleagues with the sounds of typing, coughing or even your pet dog barking in the background. That’s right. Most microphones are extremely sensitive and can pick up the faintest of sounds. So, mute that mic and only turn it on when it’s your turn to speak. 

Mute that mic
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5. Share the right screen

Be prepared and do some homework before you share your screen during a video call. Take a few seconds out and quickly do a check. Clear your desktop of any extra open tabs and ensure that sensitive information is hidden before you hit that share button. 

Share the right screen
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